​POPS Executive Board Meeting Minutes
Tuesday October 5th, 7:30PM
Zoom Platform
Attendance:Kelly Meraw, Melissa Mack, Molly Cote, Craig Peterson, Leslie Richman, Jill Adams, Marisa Gandler, Susan Calcio, Sherri Herman, Perri Gordon, Ayla Lari, Jen Bonniwell

Treasurer report:
-money coming in through Flipcause, mostly from Matilda bundle contributions, checks from Cambridge Trust (earmarked for spring musical), Bank of America, CPK for general donations 
-discussion about extra bundle money donations and how it goes into the general fund
-schools can go through Mike LaCava to request funds for specific performances or programs
-POPS allows $5000 over the course of the year 
-emergency funds allocated during tech week of shows 
-additions to the bundles came from not collecting donations at actual shows, but still needing to raise funds
-pre-show concerts or intermission performances that might be “fundraisers” as well but would need okay from administration
-tax returns are being worked on
-budget

Updates:
-POPS still has a lot of open positions that need to be filled 
-Cabaret is the main fundraiser for the year, scheduled for Feb 4, 2022
-Leslie will lead a committee to plan for this and can start recruiting - board can assist with this
-specific emails can be sent out to targeted lists to look for volunteers
-separate fundraising meeting will be planned 
-fall social is usually in October - waiting on status of schools to see if we should do it, maybe delaying it to later in the fall
-schools doing fairly well - excitement around Acatober and Matilda coming up - first live performances in almost 2 years 
-POPS role during concerts/performances this year will be a bit different 
-choral attire ordering and assistance needed 
-POPS sponsored teacher appreciation luncheon in January whether in person or virtually, we provide lunch or can do gifts again

Matilda:
-volunteers, publicity, t-shirts, costumes, posters all in works
-mid-October, more show specific details and needs will be sent out
-volunteer fingerprinting is no longer needed per WPS HR; CORIs still needed for all volunteers 
-logistics of ordering, picking up, distribution of posters
-lots of questions about information and organization needed for Matilda 
-POPS website needs updating